HMS Leigh Project Data Privacy Policy

The HMS Leigh Project is organised by Blade Education is a not for profit company registered in England. This privacy policy will explain how our organization uses the personal data we collect from you when you use our website www.hmsleigh.org.uk

 

WHAT DATA DO WE COLLECT?
Data is only collected from you when you submit your information through one of our contacts or contribute forms and the following data is collected:

 Personal identification information (Name, email address, phone number, etc.) Additional information submitted by you

HOW DO WE COLLECT YOUR DATA?

You directly provide HMS Leigh with most of the data we collect. We collect data and process data when you:
Register your interest for an event or project, Provide our organisation with information for a project or website, Complete the Contact Us Form, Our company does not collect personal data through cookies.

 

HOW WILL WE USE YOUR DATA?
HMS Leigh collects your data so that we can:

Answer your enquiry, Respond to your request, Email you details of a project, event or volunteering opportunity. Our company will not share your data with third parties.

PERSON CAPTURED IN PHOTOS
Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. HMS Leigh will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at events and activities may appear in photos taken by HMS Leigh as a part of the visual recording of the event in photos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by the organiser Blade Education.

In terms of explicit GDPR compliance, Project members, volunteers and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of event guests, when viewed as a form of processing personal data, is necessary for the legitimate interests of the project and Blade Education as a Not For Profit business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.


Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all participants, guests, volunteers and staff at the event and the degree to which it would distract us from performing our job renders it infeasible to do. All project, event or activity participants are therefore requested to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

SOCIAL MEDIA POLICY & USAGE

We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

DISPLAY OF IMAGES

We may display photographs to promote HMS Leigh on the HMS Leigh, Blade Education website, additional specific project websites and blogs, on social media, on the project funder’s websites, in media releases, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Blade Education’s project and activity participants. The rights of the people captured in these photographs are protected by this privacy policy. Potential participants will be asked to give permission for this as part of the contractual agreement before any activity is undertaken.

WITHDRAWL OF CONSENT

Anyone photographed by HMS Leigh, whether a project member, volunteer, contractor or staff member,  and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Blade Education at info@blade-education.org.uk specifying the photo in question. Pursuant to the request, Blade Education will then remove the photo from online and current printed display wheresoever it appears at the earliest opportunity.

 

HOW DO WE STORE YOUR DATA?

HMS Leigh securely stores your data at its offices on security protected computers.
HMS Leigh will keep your personal data for the length of the project or until you no longer have dealings with us. Once this time period has expired, we will delete your data.

 

MARKETING

We will not contact you to sell you anything. HMS Leigh will only send you information about projects, events or details you ask us for. This may include a Newsletter for a specific project or a link to a social media item. If you have agreed to receive marketing, you may always opt out at a later date.

WHAT ARE YOUR DATA PROTECTION RIGHTS

HMS Leigh would like to make sure you are fully aware of all of your data protection rights.

 

EVERY USER IS ENTITLED TO THE FOLLOWING:

The right to access - You have the right to request Our Company for copies of your personal data. We may charge you a small fee for this service. The right to rectification - You have the right to request that Our Company correct any information you believe is inaccurate. You also have the right to request Our Company to complete information you believe is incomplete.
The right to erasure - You have the right to request that Our Company erase your personal

data, under certain conditions. The right to restrict processing - You have the right to request that Our Company restrict the processing of your personal data, under certain conditions.

The right to object to processing - You have the right to object to Our Company's processing of your personal data, under certain conditions.

The right to data portability - You have the right to request that HMS Leigh transfer the

data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any

of these rights, please contact us at our email: info@blade-education.og.uk

Or write to us: GDPR, 43 Blenheim Crescent, Leigh-on-Sea, Essex, SS9 3DT.

 

WHAT ARE COOKIES?

Cookies are text files placed on your computer to collect standard Internet log information and

visitor behaviour information. When you visit our websites, we may collect information from you

automatically through cookies or similar technology.

For further information, visit allaboutcookies.org


HOW WE USE COOKIES?

Does not use cookies to gather your information.
 

HOW TO MANAGE COOKIES

You can set your browser not to accept cookies, and the above website tells you how to remove

cookies from your browser. However, in a few cases, some of our website features may not

function as a result.

PRIVACY POLICY FOR OTHER WEBSITES

The HMS Leigh website contains links to other websites. Our privacy policy applies only to

our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

HMS Leigh keeps its privacy policy under regular review and places any updates on this web

page. This privacy policy was last updated on 11 December 2019.

 

HOW TO CONTACT US

If would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: info@blade-education.org.uk

Call us: 02070973935

Or write to us at: GDPR, 43 Blenheim Crescent, Leigh-on-Sea, Essex, SS9 3DT.

HOW TO CONTACT THE APPROPRIATE AUTHORITY?

Should you wish to report a complaint or if you feel that HMS Leigh has not addressed your
concern in a satisfactory manner, you may contact the Information Commissioner's Office.

Main image courtesy of Dean Trotter

© 2020 Blade Education

Blade Education is a not for profit company registered in England and Wales. Company No. 06228254. Registered office 43/SS93DT.